Privacy Policy

Effective date: November 10, 2023

Banff Canmore Foundation (BCF) ("us", "we", or "our") operates the website (the "Service").

This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data.

We use your data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this policy.

1. Statement of Principle

Banff Canmore Foundation (‘BCF’) is committed to protecting the privacy of its donors, volunteers, award applicants and recipients, employees, and other stakeholders. BCF values the trust of these stakeholders and of the public and recognizes that maintaining this trust requires that BCF be transparent and accountable in how it treats the information that is shared with it.

2. Procedure

2.1. Legislation

As a non-profit, Alberta’s Personal Information Protection Act (PIPA) applies to BCF only when personal information is used for commercial activities. Although this applies to very few of BCF’s activities, this policy adheres to PIPA and reflects the importance we place upon the protection of privacy.

2.2. What is Considered Personal Information?

Personal information is any information that can be used to distinguish, identify, or contact a specific individual, such as an individual’s name, address, birth date, email address, phone number, Social Insurance Number, or credit card information. Personal information does not include business contact information when it is collected, used, or disclosed for the purposes of enabling the individual or organization to be contacted in relation to business responsibilities and for no other purpose.

2.3. Collection and Use of Personal Information

Personal information will only be collected and used by authorized staff consistent with the activities of BCF. Personal information is collected for the following reasons:

  • To process gifts, award payments, and payroll and benefits;
  • To acknowledge donors;
  • To comply with Canada Revenue Agency (CRA) requirements;
  • To keep donors and other stakeholders informed about BCF’s activities;
  • To promote opportunities for donors and potential donors to support BCF;
  • To build and maintain relationships with donors and other stakeholders;
  • To acknowledge and communicate with volunteers;
  • To assist fund holders, advisors, and charities in appropriately acknowledging and stewarding the gifts of donors. For memorial and honorary gifts, to alert the family or honoree that a gift has been made without disclosing the amount. For all other gifts, the donor’s explicit consent to disclose information to the fund holder will be sought;
  • To protect against fraud; and
  • To review and assess applications for scholarships, bursaries, and awards.
  • Personal information collected by BCF will not be used or disclosed for purposes other than those for which it was collected, except with the consent of living individuals, existing corporations or as required by law.

2.4. Consent

The manner in which BCF obtains consent for the collection of personal information varies with the sensitivity of the information being collected. Because of the nature of the information BCF collects, in many cases, consent is considered to be implied at the time of collection.

BCF will make a reasonable effort to ensure that individuals are aware of the purposes for which information is collected at the time of collection. Individuals may withdraw consent by contacting BCF unless personal information is required to fulfill our legal obligations.

BCF acknowledges donors from time to time in publications and on the website. In accordance with notice given to donors in correspondence, consent is assumed unless specifically withdrawn. Donors who do not wish to be listed may opt out as indicated above. Explicit consent is sought from living donors and existing corporations in donor recognition opportunities, such as plaques, special profiles included in publications like magazines and newsletters, and/or special profiles included on the website.

2.5. Protection of Personal Information

Personal information gathered by BCF is kept in confidence. BCF staff are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Measures are taken to ensure the integrity of this information is maintained and to prevent its being lost or destroyed. Personal information is collected and used only for purposes that a reasonable person would consider appropriate in light of the circumstances.

BCF makes reasonable security arrangements against risks such as unauthorized access, collection, use, disclosure, or disposal. Security measures have been integrated into the day-to-day operating practices of BCF and are outlined in various procedural documents. Employees and volunteers are made aware of the importance of maintaining the confidentiality of personal information through BCF Policy – Integrity and Confidentiality.

Methods of protection include physical measures (e.g., locked cabinets, shredders), organizational measures (e.g., limitations on access, scheduled destruction of old information), and technological measures (e.g., security system, passwords).

BCF makes reasonable efforts to ensure that personal information is accurate and complete. BCF relies on individuals to notify it if there are any changes to their personal information. BCF will update records promptly.

2.6. Sharing of and Access to Personal Information

In general, personal information will not be rented, sold, or shared with any third party. However, as a regular course of business, it may be provided to those third parties that provide BCF with contracted services (such as mail houses, designers, printers). In cases where such transfers take place, BCF will ensure that the third party has comparable privacy safeguards in place.

Donors, employees, and volunteers may at any time request access to their personal information. Full access will be given, subject to reasonable timelines for information retrieval.

Award applicants and recipients may request access to the information on their files. Access will be given to all information which was provided by the applicant.

2.7. Website and Electronic Information

BCF uses password protocols, encryption software, and firewalls to ensure privacy and to protect personal and other information received online. Our software is routinely updated to maximize protection of such information.

BCF is committed to protecting the privacy of those who use the website. The website compiles conventional log files to monitor and assess activity including traffic and visits. This activity does not specifically identify any individual user without prior notice to the user through use of the site.

BCF does not disclose information about individual visits to Neither is information given on our website given to outside companies. The information collected is used to improve and enhance the content and services of the website.

2.8. Contact Information

BCF is open about privacy policies and procedures with respect to the management of personal information and is open to reviewing any breach of this privacy policy or other reasonable standards.

Questions or concerns relating to BCF’s privacy practices, or the treatment of personal information should be brought to the attention of BCF’s Executive Director.


Contact the Banff Canmore Foundation

Email BCF